SES-Purchasing
SES-Spare Parts
This system represents an invaluable tool assisting the purchasing department in its daily activities for the procurement of spare parts. It covers the entire cycle from requisition generation on board and/or ashore to the placement of the order and beyond up to the delivery onboard. SES-Spare Parts allows fast
and easy creation of requisitions, assignment of suppliers, entry of prices, auto-evaluation and inventory and stock control. The User is informed about which
items are in surplus quantity and which are scarce, and can compare overall or per item prices on line, following up outstanding requisitions, orders and partial deliveries. Inventory control can be kept by vessel or warehouse, and offers many additional features. The system is linked with SES’ Preventive Planned Maintenance and Repairs Specifications system.
Moreover, as regards the built-up of Spare Part items this can be done either by the Users or through the SES Data Implementation Services Department.
Main features include:
- Parametric definition of the coding structure for the equipments/units for spares.
- Images, drawings, or any scanned documents can be associated with equipment.
- Definition of vessel’s departments (cost centres, such as engine room, deck etc.).
- Quick and easy creation of requisitions.
- Grouping of items within a requisition.
- Inventory control of all items in each vessel's stock, including "utilisation" details for managerial control.
- Easy assignment of Suppliers according to the requirements.
- Quotation analysis on-line and comparison of suppliers' prices on overall or
per item basis.
- “What if” analysis in relation to suppliers’ discounts, exchange rates etc.
- Evaluation of suppliers.
- Ordering of all items from one supplier or splitting allocation among suppliers for a wider choice of better quality, speedier delivery, lower ordering costs, etc.
- Ability to issue an order directly from the requisition.
- Supplier, Agent and forwarder details together with delivery date, port and vessel’s ETA is included on the order.
- Easy and Documented follow-up on requisitions and pending orders.
- Available information on surplus-quantities or items under re-order point.
- Linked with SES-Maintenance system.
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Stores / Provisions
This system assists the purchasing department in its daily activities of keeping track of the status regarding consumables, stores and provisions. The system is
designed to substantially assist not only stock management but also value for money procurement.
Main features include:
- Parametric definition of the structure of the internationally available catalogues for stores.
- Unlimited number of catalogues is covered.
- Images, drawings, or any scanned documents can be associated with stores.
- Definition of vessel’s departments (cost centres, such as engine room, deck etc.).
- Quick and easy creation of requisitions.
- Grouping of items within a requisition.
- All the units of measurements can be handled per item with automatic conversion to the Company’s base unit of measurement.
- Automatic conversion from British to Metric system and vice versa.
- Inventory control of all items in each vessel's stock, including "utilisation" details for managerial control.
- Easy assignment of Suppliers according to the requirements.
- Quotation analysis on-line and comparison of suppliers' prices overall or per item.
- “What if” analysis in relation to suppliers’ discounts, exchange rates etc.
- Evaluation of suppliers.
- Ordering of all items from one supplier or splitting allocation among suppliers for a wider choice of better quality, speedier delivery, lower ordering costs, etc.
- Ability to issue an order directly from the requisition.
- Supplier, Agent and forwarder details together with delivery date, port and vessel’s ETA is included on the order.
- Easy and Documented follow-up on requisitions and pending orders.
- Available information on surplus-quantities or items under re-order point.
- Arrival and departure documents (Ship's Stores Declaration Form)
- Linked with SES-Maintenance system
Budget Quantities for Stores / Provisions – Issue Requisitions
Through the feature of ‘Issue Requisition as per Budget quantities’ the system provides
the user with all the information needed in order to create a requisition according to the quantities budgeted for items and in relation to stock quantities.
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