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SES-Q.CONTROL ISM & ISO
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SES-Q.CONTROL ISM & ISO

SES-Q.CONTROL ISM & ISO is a Windows based application that leads and organizes a ship management Company in relation to Quality control, Quality Management, ISM Code and ISO. It represents an invaluable tool for the Quality Manager, addressing his need to organize, follow up and audit all the aspects relating to a Total Quality Management System. The design and the User friendliness of this system are according to the world renowned high standards of SES.

Systems

Document Control, Forms / Check Lists

Main features include:

  • Available for the office and on board the vessels.
  • Automatic distribution to the vessels of Quality Manuals' revisions
  • Ship-shore-ship communication of documents, forms and check lists.
  • Use of any communication carrier or email system.
  • Easy installation (Just like any windows product).
  • Integrated with all the Systems and modules of SES-OFFICE and SES-VESSEL.

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DOCUMENT CONTROL AND REPOSITORY SYSTEM

This is a highly sophisticated tool designed and built by certified specialists in auditing, and constitutes the central management and repository of a Company's policy manual, procedures and all ISM Code and ISO documentation.

The system permits the efficient and secure organization of all procedures, documents, circulars, instructions and manuals, embodying an excellent tool on which the Company can rely for managing this key organisational activity.

The system is linked with MS Word and it constitutes an electronic organiser for easy and quick reference to procedures and manuals, both in-office and on-board. All documents can be printed, according to the already "approved" layout of each Company, thus saving the Company any re-auditing or re-certification by the accreditation authority.

Main features include:

  • Coverage of ISO, ISM or any other Quality standard.
  • Import of existing or new procedures from Microsoft Word.
  • New / Revision of Documents through Microsoft Word.
  • Approval level for each procedure.
  • Preview of procedures and/or documents.
  • Audit trail, status and revision information for each procedure and/or document:
    • "Inserted by", with date and time.
    • "To be approved by", with date and time.
    • "Approved by", with date and time.
    • "Quality Compliance" by, with date and time.
    • "Effective date".
  • Definition of distribution for each new document.
  • Automatic distribution to the assigned vessels of revised procedures and/or documents per location on board and number of copies.
  • Automatic updating of vessels' and Users' repositories with new procedure revisions that directly affect them.
  • Distribution Follow up for each receiver with dispatch and receive date.
  • Historical-superseded procedures are kept for future reference.
  • Quick and parametric retrieval of procedures - Search or Print:
    • by text.
    • by Manual.
    • by title.
    • by division and/or department.
    • by responsible rank.
    • by status (revision to be approved, approved, quality compliance etc).
  • Parametric definition of Manuals.

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FORMS / CHECK LISTS

This module allows the Company to design and implement into SES' systems the checklist and the forms required through the use of simple tools such as Microsoft Word or Excel.

Main features include:

  • Coverage of  ISO, ISM or any other Quality standard.
  • Import of forms and/or checklists from Microsoft Word or Excel.
  • Linking of forms or checklists to procedures.
  • Definition of responsible Rank.
  • Preview of forms or check lists.
  • Audit trail with last modification information.
  • Query and printing of forms or checklists by title, responsible rank and search by text.
  • Historical-completed forms and check lists are kept for future reference and audit.

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SES-ADVANCE WARNINGS

Incorporated in the SES Q Control, the SES-Advanced Warnings system is the tool that generates advance warnings for vital actions to be taken in order to avoid nonconformities.

Main features include:

  • Creation of advance notices such as renewal of diplomas and certificates, preventive maintenance, vessel jobs, surveys and certification, crew training and drills.
  • Definition of search criteria in order to have an overall control of all outstanding Vessel Jobs, Surveys etc scheduled for each Vessel Group or Vessel respectively.
  • Definition of search criteria in order to be notified when Seamen Diplomas/ Certificates or Seaman Documents expired or will expire and Seamen Training/Drills must or should be performed.
  • Outstanding Tasks scheduled for the Vessel(s), overdue or not.
  • Surveys scheduled for the Vessel(s).
  • Certificates assigned to the Vessel(s), about to expire.
  • Seamen whose Diplomas/Certificates have already expired or are about to expire and Training/Drills about to complete.

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